Title IX and Complaint Forms
The following is information regarding your rights and responsibilities regarding filing a Title IX Complaint.
Title IX Coordinator Contact Information
All complaints should be sent to our Title IX Coordinator, who can be reached at:
Director of Safety and Security
157 E. Valley Parkway, Escondido, CA 92025
Your Rights and Responsibilities Under Title IX
(a) You have the right to fair and equitable treatment and you shall not be discriminated against based on your sex.
(b) You have the right to be provided with an equitable opportunity to participate in all academic extracurricular activities and athletics offered by The Classical Academies.
(c) The Classical Academies K-8 campuses do not currently offer athletic programs. If they do in the future, you have the right to inquire of the athletic director or other administrator as to the athletic opportunities offered on your campus.
(d) You have the right to apply for athletic scholarships.
(e) You have the right to receive equitable treatment and benefits in the provision of all of the following:
- Equipment and supplies.
- Scheduling of games and practices.
- Transportation and daily allowances.
- Access to tutoring.
- Locker rooms.
- Practice and competitive facilities.
- Medical and training facilities and services.
(f) You have the right to have access to our Title IX Coordinator regarding gender equity laws. Please see above for this Coordinator’s contact information.
(g) You have the right to file a confidential discrimination complaint with the United States Office for Civil Rights or California Department of Education if you believe you have been discriminated against or if you believe you have received unequal treatment on the basis of your sex. See below for more information regarding how to file a complaint.
(h) You have the right to pursue civil remedies if you have been discriminated against.
(i) You have the right to be protected against retaliation if you file a discrimination complaint.
(j) You can find out more information regarding your rights, Classical Academies responsibilities, and access information on gender equity laws from the following resources:
- California Interscholastic Federation: http://www.cifstate.org/governance/equity/index
- California Department of Education, Office for Equal Opportunity: http://www.cde.ca.gov/re/di/eo/dutytoprotect.asp
- United States Department of Education, Office for Civil Rights: https://www2.ed.gov/about/offices/list/ocr/frontpage/pro-students/sex-pr.html
How to File a Complaint Under Title IX
(a) You can find more information regarding how to file a complaint as follows:
- The United States Office for Civil Rights website: https://www2.ed.gov/about/offices/list/ocr/docs/howto.html?src=rt.
- California Department of Education website: http://www.cde.ca.gov/re/di/eo/complaint.asp
- Uniform Complaint Procedures (“UCP”) or Title IX/Harassment/Intimidation/Discrimination/Bullying Policy.
(b) A complaint regarding discrimination or harassment based on sex must ordinarily be filed with the U.S. Office for Civil Rights within 180 days of the last act of discrimination. If your complaint involves matters that occurred longer than this and you are requesting a waiver, you will be asked to show good cause why you did not file your complaint within the 180-day period. If you have questions about your situation, you can contact the California branch of the Office for Civil Rights at the address listed below. A complaint filed with any of the school campuses under our UCP alleging unlawful discrimination, harassment, intimidation or bullying must be initiated no later than six (6) months from the date when the alleged unlawful discrimination, harassment, intimidation or bullying occurred, or six (6) months from the date when the complainant first obtained knowledge of the facts of the alleged unlawful discrimination, harassment, intimidation or bullying.
(c) The U.S. Office for Civil Rights has its own policies and procedures for investigating complaints. Please review the above link for more information about this process. A complaint filed with The Classical Academies under our UCP or Title IX/ Harassment/ Intimidation/ Discrimination/ Bullying policy will be investigated in compliance with those policies.
(d) There are a variety of ways to file your complaint. You can use the U.S. Office for Civil Rights electronic complaint form filed directly through their website; or mail, email, or send by facsimile your own letter or a completed copy of the Office for Civil Rights Discrimination Complaint Form.
- The electronic complaint form is available at https://www2.ed.gov/about/offices/list/ocr/complaintintro.html
- You can send a completed version of this form or your own letter via email, facsimile, or regular mail to the following addresses:
San Francisco Office
Office for Civil Rights
U.S. Department of Education
50 United Nations Plaza
Mail Box 1200, Room 1545
San Francisco, CA 94102
To file a UCP or complaint under our Title IX/ Harassment/ Intimidation/ Discrimination/ Bullying complaint directly, please follow procedures set forth in those policies.
Uniform Complaint Form
A complaint is a written and signed statement alleging a violation of federal or state laws or regulations, which may include an allegation of unlawful discrimination, harassment, intimidation, or bullying. If the complainant is unable to put the complaint in writing, due to conditions such as a disability or illiteracy, the agency shall assist the complainant in the filing of the complaint. Every county office of education, district, and charter school governing board are required to have established local complaint policies that describe the procedures that must be followed to resolve complaints. Copies of complaint policies and procedures are available at county offices of education, district offices, or charter school offices. Below is a link to the California Department of Education’s Universal Complaint Form for your review.
Students’ rights and the School’s responsibilities under Title IX, including links to:
- The rights listed by Education Code § 221.8;
- The California Dept. of Ed’s Office for Equal Opportunity; and
- The U.S. Dept. of Ed’s Office of Civil Rights.
A description of how to file a complaint under Title IX, including:
- An explanation of the statute of limitations within which a complaint must be filed after an alleged incident of discrimination (ordinarily, within 180 days);
- An explanation of how a complaint will be investigated by the school/school district/county office of education, and how the individual may further pursue a complaint if unsatisfied with the outcome, including a link to The U.S. Dept. of Ed. Office of Civil Rights’ webpage on how to file a complaint; and
- Contact information to the U.S. Dept. of Ed Office of Civil Rights (phone and email address), and a link to OCR’s complaints form.
General Complaint Policy
The Classical Academies has adopted this General Complaint Policy to address concerns about The Classical Academies generally or regarding specific employees. For complaints regarding harassment or perceived violations of state or federal laws, please refer to the Title IX, Harassment, Intimidation, Discrimination, and Bullying Policy and/or the Uniform Complaint Procedures. For all other complaints, the General Complaint form and accompanying procedures will be appropriate.
(Complaints by Employees against Employees)
This section of the policy is for use when a Classical Academy employee raises a complaint or concern about a co-worker.
If reasonably possible, internal complaints should be resolved at the lowest possible level, including attempts to discuss/resolve concerns with the immediate supervisor. However, in the event an informal resolution may not be achieved or is not appropriate, the following steps will be followed by the Director of Human Resources:
- The complainant will bring the matter to the attention of the Director of Human Resources as soon as possible after attempts to resolve the complaint with the immediate supervisor have failed or if not appropriate; and
- The complainant will reduce his or her complaint to writing, indicating all known and relevant facts. The Director of Human Resources or designee will then investigate the facts and provide a solution or explanation;
- If the complaint is about the Director of Human Resources, the complainant may file his or her complaint in a signed writing to the Executive Director, who will then investigate the facts and provide a solution or explanation.
This policy cannot guarantee that every problem will be resolved to the employee’s satisfaction. However, The Classical Academies values each employee’s ability to express concerns and the need for resolution without fear of adverse consequence to employment.
Policy for Complaints Generally
(General Complaints and Complaints by Third Parties against Employees)
This section of the policy is for use when either a complaint does not fall under other complaint procedures or a third party (non-employee) raises a complaint or concern about The Classical Academies generally, or a Classical Academy employee.
If complaints cannot be resolved informally, complainants may file a written complaint with the Principal of the school site or Chair of the Board of Directors (only if the complaint concerns the Executive Director) as soon as possible after the events that give rise to the complainant’s concerns. The written complaint should set forth in detail the factual basis for the complaint.
In processing the complaint, the Principal (or designee) shall abide by the following process:
- The Principal or designee shall use his or her best efforts to ascertain the facts relating to the complaint. Where applicable, the principal or designee shall talk with the parties identified in the complaint or persons with knowledge of the particulars of the complaint to ascertain said facts.
- In the event that the Principal or designee finds that a complaint is valid, the Principal or designee may take appropriate action to resolve the problem. Where the complaint is against an employee of The Classical Academies, the Director of Human Resources may take disciplinary action against the employee. As appropriate, the Director of Human Resources may also simply counsel/reprimand employees as to their conduct without initiating formal disciplinary measures.
- The Director of Human Resources decision relating to the complaint shall be final unless it is appealed to the Board of Directors of The Classical Academies. The decision of the Board of Directors shall be final.
- Confidentiality: All complainants will be notified that information obtained from the complainants and thereafter gathered will be maintained in a manner as confidential as possible, but in some circumstances absolute confidentiality cannot be assured.
- Non-Retaliation: All complainants will be advised that they will be protected against retaliation as a result of the filing of any complaints or participation in any complaint process.
- Resolution: The Board of Directors (if a complaint is about the Executive Director) or the Executive Director, Director of Human Resources or designee will investigate complaints appropriately under the circumstances and pursuant to the applicable procedures, and if necessary, take appropriate remedial measures to ensure effective resolution of any complaint.
To submit a complaint, fill out the General Complaint Form below and deliver by email or in person to the school site principal or director of human resources.
CHARTER SCHOOL COMPLAINT FORM
Charter schools are not allowed to discourage a pupil from enrolling or seeking to enroll in the charter school because the pupil exhibits any characteristics such as students with disabilities, academically low-achieving, English learners, neglected or delinquent, homeless, socially economically disadvantaged, foster youth, or based on nationality, race, ethnicity, or sexual orientation. Charter schools are not allowed to request a pupil’s records before enrollment or encourage a child who is enrolled in a charter school to disenroll or transfer to another school. A parent, guardian, or pupil (18 years or older) may file a Charter School Complaint Form to the authorizing entity if they suspect the charter school is in violation of Education Code Section 47605(d)(4). Completed forms must be submitted to the charter school authorizer.